Forty-Seventh Annual Conference, Oct. 5-8 2023, Montréal, Canada
Last update: March 30, 2023
- Information for Submissions
- Conference Registration [registration opens late spring/early summer]
- Conference Hotel
- Conference Program
- Information for Presenters
- Accommodation Requests
- Moderators and Commentators
- Certificate of Attendance
- Conference Travel Support
- Withdrawal from the Conference
- Conference App
- AV Information
- Publisher/Exhibitor Information
- Traveling to Canada/Visa Requirements
Information for Submissions
- The OpenWater conference submission portal is now closed for submissions. With the exception of seminar auditors, all proposals for participation in the GSA annual conference are submitted in the OpenWater portal. For a step-by-step guide to using the submission portal, please click here.
- 2023 Conference submission deadlines:
- 16 January (11:59pm PST): Seminar proposals due
- 29 January (11:59pm PST): Emerging Scholars Workshop applications due (via email; see CfA)
- 3 March (11:59pm PST): Seminar participation applications due
- 27 March (11:59pm PDT): All regular submissions (paper, panel, and roundtable proposals) due
- ✨ *Conference submission, presentation, and scheduling guidelines* ✨
Conference Registration [registration opens late spring/early summer]
- Conference and hotel registration
- Room/meals/registration costs
- Ground transportation from airport
Information for Presenters
- All presenters must email advance copies of their completed papers to the commentator, and a brief paragraph on their research to the moderator, three weeks in advance of the conference at the latest.
- Presenters in 3-person panels are expected to limit their presentations to twenty minutes. Should four presenters be scheduled, the time limit is fifteen minutes.
- Commentators should speak for no more than ten minutes. Please note that any commentator who does not receive a completed paper by the deadline is under no obligation to offer a response on that paper at the conference.
- Moderators are urged to let speakers know when they have only a minute or two left and then to intervene if they exceed their allotted time.
- Withdrawals: Should changes in your situation necessitate your withdrawal, even last-minute, please inform Dr. Jennifer L. Jenkins (operations[at]thegsa.org) as soon as possible before, or if necessary, after the conference so that we may keep accurate records. We also ask that you inform your fellow session participants. For more information, please see our submission guidelines.
- Information TBA
- Accommodation requests related to a disability and accessibility should be directed to the GSA Operations Director, Dr. Jennifer L. Jenkins.
Moderators and Commentators
We encourage GSA members to volunteer as moderators and commentators in Montréal!
For the sake of independent and impartial peer review and effective oversight of session rules (such as time limits), presenters may not serve as commentator or moderator of the panel on which they are presenting; similarly, a commentator may not also serve as the moderator of the same panel and vice versa.
Moderators hold a crucial position in making the panel run smoothly. A session moderator's duties consist of
- ensuring the session starts on time
- introducing the various speakers
- making sure presenters limit their presentations to the amount of time allotted to them: 20 (3-person panels) or 15 (4-person panels) minutes for presenters; 10 minutes for commentator, e.g. by letting speakers know when they have only a minute or two left and then intervening if they exceed their allotted time
- serving as m.c. for the discussion that follows
- making sure the session concludes on time
Moderators contact the panelists in advance to 1) ensure that each panelist sends a c.v./biographical blurb to the moderator for introducing them, and 2) remind presenters to send their papers to the panel's commentator far enough in advance of the conference such that the commentator can adequately prepare the commentary (this should be done no later than ca. 3 weeks prior to the conference.)
Commentators: During a panel session, each paper presenter will present their paper (20 minutes each for 3-person panels; 15 minutes each for 4-person panels), followed by the commentator's prepared commentary (maximum 10 minutes). The floor will then be opened to discussion, moderated by the panel's moderator. A commentator's duties include
- preparing the commentary on the panel's papers, which aims above all to accentuate the common ground that the papers cover (i.e. the ways in which they intersect with each other; how they deal with common questions/issues/challenges and collectively raise common questions, etc.)
- stimulating collective discussion
While commentators are free in their commentary to pose questions to individual paper authors, the overall emphasis should be more on bringing the papers into dialogue with one other rather than on discussing each of them in isolation. Presenters are responsible for sending their panel commentator copies of their papers no later than ca. 3 weeks prior to the conference so that commentators have sufficient time to prepare their comments. Please note that graduate students may not serve as commentators.
Certificate of Attendance
If you will need official confirmation of attendance (e.g. for travel reimbursement from your institution, for a tenure/promotion dossier, etc.), you must request it in person at the registration desk in Montréal.
Conference Travel Support
Please visit the following pages for information about available financial support for travel to the GSA conference:
Withdrawal from the Conference
- All individuals withdrawing from the conference must inform the GSA. Please contact Operations Director Dr. Jennifer L. Jenkins to confirm your absence as soon as possible, even if that means after the conference, so that we can plan and also keep accurate records.
- All non-North Americans are eligible for our travel grants, and there is no deadline for application. We also have a Community Fund to help cover conference expenses for any member, regardless of location.
- Individuals withdrawing from the conference after acceptance of their papers and/or panels will not have their membership dues to GSA refunded.
- Withdrawn participants may not present via video conference (Skype, Zoom, etc.) at in-person sessions, nor may they have their contributions read in absentia.
- Registration fees for cancellations by [date TBA] will be refunded, but will incur a cancellation penalty of 50% of the fee. Exceptions may be made for illness or other serious and unforeseen circumstances. No refunds are available for cancellations and/or meal tickets after [date TBA]. For more information, contact Dr. Jennifer L. Jenkins.
- For reasons of sustainability, there will be no printed program. Please refer to the electronic versions of the schedule once they are posted above and download our conference app (TBA), which will be available in the Apple and GooglePlay (Android) App Stores.
AV Information [TBA]
Publisher and Exhibitor Information
- Advertising order form for GSA 2023 Conference Program Book (online only) – deadlines:
- Early-bird reservations (receive 20% discount): May 19, 2023
- All reservations: June 15, 2023
- Artwork: June 15, 2023
- Customs information
- Required: IECSP Letter of Recognition
- Per the Canada Border Services Agency, the IECSP Letter of Recognition is to be submitted to border officials when goods temporarily enter Canada; a copy of the IECSP letter should accompany any shipment of commercial goods to the event.
- Please consult the detailed information in the IECSP Letter regarding importation of goods to Canada, including tariff classifications and further required forms.
- See also this document with excerpts from Exhibitor Online's tips for exhibing in Canada for further information.
- Required: IECSP Letter of Recognition
- Package shipping instructions and exhibitor registration
For Attendees from outside Canada
While the GSA can not advise on visa matters, conference attendees not resident in Canada may find the following Government of Canada resources helpful:
- Coming soon